Congratulations on being selected to deliver your presentation at the 2017 Internet2 Technology Exchange. Please follow these guidelines to make sure it is delivered successfully to your live, netcast and World Wide Web audiences. If you have any questions or cannot comply with these guidelines for any reason, please contact firstname.lastname@example.org as soon as possible.
To ensure that your presentation can be linked to the correct session in the online program in a timely manner—both live and post-event—please remember to name and submit your presentation according to the required naming guidelines:
- Name your presentation file – Please name your presentation according to this example: YYYYMMDD-lastname-topic-title, where YYYYMMDD is the year, month and day the presentation is scheduled; lastname is your last name, and; topic-title is a shortened version of the topic or session title, lowercase. For example, a presentation on Information Centric Networking given on 11 Feb 2016 by Steve Wolff would be named 20160211-wolff-infocentric-networking.pdf.
- Use an accepted format – Please save your presentation in one of the following formats: PowerPoint (ppt, pptx), Keynote (key), or Portable Document Format (pdf). Online applications like Prezi may be used, but if so, please make sure to follow the next step!
- Save a copy in PDF format – If your presentation is not already in PDF format, please save a copy of your presentation in PDF format for online posting. This gives you a chance to review the converted copy and ensure that information and graphics appear as you intended. It is Internet2’s practice to make all presentations available as PDF files to ensure the highest accessibility for our online audience, and to help protect speakers’ copyrights. Both the presentation and PDF versions should have the same name (except for the file extension). Note: If you would like your presentation to be posted online in PowerPoint format (for instance, because it includes some important animations that cannot be translated into PDF format), please include a note to that effect in your submission email message.
- Submit your presentation (and PDF copy) to email@example.com on or before Wednesday, October 11, 2017. Please note: Presentations received after this deadline cannot be guaranteed posted and available online during your presentation for audience reference!
Here are some simple tips to help make your presentation a success.
- Please practice giving your presentation before the meeting.
- Please confirm your presentation time with meeting support personnel. Internet2 staff room monitors will be available to help you with any questions.
- If your presentation includes a panel of speakers, please sit in your speaking order. The first speaker should sit closest to the podium.
- Indicate if you are the moderator of a panel and please notify meeting support if there are any speaker cancellations.
- Speak directly into the microphone at all times. Ask questioners to use microphones provided to ask questions, or repeat the question into the microphone. Audience members may not be able to hear content delivered off-microphone.
- Presenters must use their own laptop to deliver their presentations, as one will not be provided by Internet2. Be sure to bring a copy of your presentation with you.
- Presenters may bring a printed handout. The meeting support personnel or room monitor will be available to help you place them or hand them out to attendees. There is an automated service business center located in the Hyatt Regency. Additional services or high volume printing and shipping services are available at nearby FedEx Office (3 Embarcadero Center) or UPS Store (101A Clay Street).
Netcast sessions have special technical requirements. This information will help ensure a successful experience for meeting participants.
Unless you submit a Refusal to Record Request, your session will be recorded and made available to online attendees, and any submitted slides offered for download on your session's web page as part of the conference proceedings.
The netcast venue for the 2016 Technology Exchange is in TRIANON. Speakers presenting in a netcast venue must use the podium laptop provided by Internet2.
Prior To Meeting
- If you are presenting in a netcast venue, and your presentation includes other multimedia files (video, audio, etc.), please inform firstname.lastname@example.org when you submit your presentation and describe the additional files you'll be using. You will be asked to provide these files in advance of the presentation, so they can be uploaded to the podium laptop.
- Please inform meeting support personnel of the session format. Will one presenter speak at a time, followed by a panel discussion? Will you require the panel microphones to be activated during the presentation or will you move to the podium to answer questions? (Meeting support personnel must control microphone muting to protect against feedback. Please do not attempt to turn the mics on or off from the podium or the aisles.)
Controlling Your Presentation
- Podium laptop keyboard and controls remain active during presentations, so you can also use them to control your slides, or to navigate to a website URL with an installed web browser. If you need to run applications other than a browser, need to run multimedia files, or have any other requirements not covered here, please contact email@example.com with your specific needs.
- A clicker with built-in laser pointer will be provided on the podium for your convenience. You may use it to advance your slides or to point out specific areas of interest on the screen.
During the Presentation
- Please turn cell phones completely off. Muted cell phones can still cause audio static.
- Please remove your conference badge.
- Please keep panel and presentation area clear from debris. We are broadcasting in high definition. The camera picks up everything.
- Panel members should not bring their laptops or mobile devices to the panel or use them during the presentation. Using any of these devices blocks the view and causes distraction during the presentation.